Spring 2009 General Meeting
Meeting Notes
Announcement
Welcome
Introduction and Background
• Origins in ad-hoc Lotus group over past few years.
• History of social events, spirited drives, track days, charity rallies.
• Expansion includes broader British sportscar community, all marques welcomed.
National Club Affiliations
• Club Lotus and Lotus Limited already have large UK and USA operations.
• Pursuing Lotus Club International affiliation, with manufacturer ties and benefits.
• Offering local affiliation for other underrepresented national marque clubs.
• Local community includes DeLorean, Rootes Group, and TVR enthusiasts.
Associate Clubs
• South Texas Austin Healey Club
• San Antonio Jaguar Club
• Alamo MG Association
• South Texas Triumph Association
Communications
Principal and Associate Membership
• Principal Members - Club Business, Voting Rights, Full Benefits and Discounts.
• Associate Members - Event Participation
Website, Mailing Lists, and Discussion Boards
• General Information, Contacts - acbcclub.com
• Announcements, Club Business - |ACBC| tagged email
• Discussion, Public Notices -
LotusTalk | Alamo City British Car Club
Executive
Corporate Formation
• Legal entity required to conduct club business.
• Filing Certificate of Formation for a Texas Nonprofit Corporation (Form 202).
• Qualifies as Federal 501(c)(7) Social and Recreation Club (Form 1024).
• Tax-exempt, but not tax-deductible status.
• Statement of Purpose and three Directors required for filing.
Principal and Associate Directors
• Principal Directors - Elected by Principal Membership, Annual Terms, Veto Power.
• Associate Directors - De Facto Positions, Ratified by Board of Directors, Perpetual Terms
Organisation Chart and By-Laws
• Three Principal Directors with up to three additional Associate Directors.
• Board of Directors quorum of three including at least one Principal Director.
• Three Committees - Executive, Events, Communications
• Principal and Associate Directors manage Committees together, Principal Director has veto authority.
• Ad hoc Committee appointments managed by Committee Directors, multiple appointment roles are acceptable.
• Maintain legacy of ad hoc organisation with minimal overhead.
• De facto initiatives welcomed, Committee resources at their disposal.
• Board of Directors will draft By-Laws for ratification by Principal Membership at next General Meeting.
Events
VisionWalk Charity Team
• 9.00 AM, Saturday, March 14 | Brackenridge Park, Joske Pavilion
• Short-notice first event to consummate working relationship with Foundation Fighting Blindness for VisionDrive.
• Walking is not required to join team, only helping to solicit donations.
• Modest fundrasing goal, ten team members to bring in $100 each.
Big Bend Open Road Race
• April 22-25 | Fort Stockton, Sanderson
• US 285 closed to host 118 mile mixed-class high-speed road race.
Lotus Owners Gathering (LOG 29)
• May 28 - June 1 | Birmingham, Alabama
• Coordinating with LOST and other central Texas groups to caravan.
• Organised by Ted Hawkins
Poker Run
• June 20 | Regional
• Playing cards distributed to drivers at each rally stop, best hand wins.
• AMGA Associate Club Event
All-British Track Day
• Autumn HPDE | Harris Hill Road, San Marcos
Ice Cream Run
• August 29 | Regional
• STAHC Associate Club Event
Texas All-British Car Day
• September 26-27 | Round Rock
• Two-day rally, dinner, concourse.
VisionDrive Charity Rally
• Mid-October | Major Exotic Car Rally and Epicurean Event
• Signature ACBC event, collaboration with regional exotic car clubs.
• Planning group meets biweekly, next March 14 after VisionWalk.
San Antonio All-British Car Day
• November 7 | Boerne
• Annual local show in collaboration with Associate Clubs.
• Need list of ACBC ballot classes and hosting roles.
• Consider later date in future years for better separation from Round Rock event.
• Planning group meets late morning June 13.
Annual Luckenbach Rallye
• Late January | Luckenbach
• Four stage 100 mile road rally, time, speed, distance.
• SAJC Associate Club Event
Church of the Three Sisters
• Civil Dawn, Sundays, Monthly | Ranch Roads 335, 336, 337
• Spirited Drives departs at civil dawn for minimal traffic and heat.
• Irregularly announced 10 days in advance for weather and low visibility.
• Organised by Matthew Agee
ACBC Concourse and Caravan
• Seasonal event to commence later this year.
• Gentler, shorter cruises along local routes with lunch, dinner, or drinks at conclusion.
• Tentative name pending misleading 'concourse' use.
• ACBC Associate Club Event
Texas Lotus Challenge Series
• Organising Now.
• Regional feeder for national Lotus Challenge Series.
• About six more entrants required.
• Investigate series history, similar national marque programs, for long-term potential.
British Garage Tech Meets
• Brought up at previous meetings, no organiser.
• Best managed on a marque-by-marque basis.
• Very specific topics and appropriate facilities required.
Swap Meets
• Inexpensive source of difficult-to-find parts.
• Good turnout likely with widespread advance publicity.
Discussion, Elections, and Closing
Principal Director Elections
• Principal Executive Director - Matthew Agee
• Principal Events Director - Ted Hawkins
• Principal Communications Director - Jason Adams
De Facto Committee Positions
• Associate Executive Director - George Gonzaba
• Associate Communications Director - Alexander Soufi
• Ad hoc initiatives and appointments managed by Committee Directors.
Next Meeting
• Late May - Early June | Summer 2009 General Meeting
• Committee Directors and Appointments meet on ad hoc basis.
Alamo City British Car Club
acbcclub.com
